🌟 Editor's Note

This prompt library exists to help teams quickly transform complex business documents (reports, strategies, policies, plans, proposals) into interactive, structured mind maps that clarify thinking, enhance presentations, and speed up decision-making.

The goal: Less time squinting at PDFs — more time understanding, presenting, and acting.

🧰 How to Use

1. Identify your use case (e.g., summarizing a long report, presenting strategy).

2. Go to the relevant section (A, B, C…) of the library.

3. Copy the entire prompt under “Copy-me Prompt” into your AI tool.

4. Replace variables in [brackets] with your content (see Variables Legend below).

5. Run the prompt, review the output, and optionally iterate with follow-up instructions.

6. Export or embed the generated mind map into your documentation, slide decks, or whiteboards.

🅰️ Section A: Document Understanding & Structuring

🎯 Objective

Break down complex documents into hierarchical structures for clear mind map generation.

🧠 Prompt A1 — Extract Key Structure

• Use/Objective: Turn a document into a clean hierarchical outline for mind mapping.

• Copy-me Prompt:

Role: You are an expert information architect and business analyst.
Assumptions: You are working with a dense business document intended for [AUDIENCE]. The goal is to prepare a clear, logical structure for creating an interactive mind map.
Inputs: [DOCUMENT]
Tasks:

1. Read and understand the document thoroughly.

2. Extract its key sections, subsections, and supporting details.

3. Organize this information into a hierarchical structure (Level 1, Level 2, Level 3).

4. Eliminate fluff, redundancy, and tangents.

5. Highlight decision points or critical data where appropriate.
   Guardrails: Ensure accuracy, preserve original meaning, avoid hallucination, and keep language clear.
   Output: Return the structure as a bullet hierarchy ready to be turned into a mind map.

🧭 Prompt A2 — Create Executive Summary Structure

• Use/Objective: Generate a structure tailored for an executive audience.

• Copy-me Prompt:

Role: You are a senior strategy consultant summarizing complex reports for busy executives.
Assumptions: Executives have limited time and need a concise, structured overview of [DOCUMENT] to make decisions quickly.
Inputs: [DOCUMENT], [GOAL]
Tasks:

1. Identify only the most critical sections executives care about (goals, insights, risks, recommendations).

2. Create a hierarchical structure (max 2–3 levels) optimized for an executive mind map.

3. Keep it lean, decision-oriented, and outcome-focused.
   Guardrails: Avoid unnecessary jargon, stay factual, and prioritize clarity over detail.
   Output: Bullet hierarchy tailored for executive presentation.

🅱️ Section B: Mind Map Generation

🎯 Objective

Automatically convert structured content into interactive, visual mind maps in various formats.

🌐 Prompt B1 — Generate Mind Map (Mermaid.js Format)

• Use/Objective: Convert a structured outline into a Mermaid.js-compatible mind map.

• Copy-me Prompt:

Role: You are a mind map generation engine.
Assumptions: The structure is accurate and ready to be translated into a visual diagram using Mermaid.js syntax.
Inputs: [DOCUMENT], [DEPTH], [LANGUAGE]
Tasks:

1. Interpret the hierarchical structure.

2. Generate a Mermaid.js mindmap code block that reflects this structure.

3. Ensure indentation and relationships are correct for visualization.

4. Label nodes clearly and logically.
   Guardrails: Ensure syntax validity, no extra commentary outside the code block.
   Output: A single copy-paste ready Mermaid.js code block for a mind map.

🧩 Prompt B2 — Generate Mind Map for [MINDMAP TOOL]

• Use/Objective: Create JSON or compatible format for import into interactive tools like Miro, Whimsical, or XMind.

• Copy-me Prompt:

Role: You are a visualization architect familiar with [MINDMAP TOOL]'s data format.
Assumptions: The goal is to make a mind map importable directly into [MINDMAP TOOL] from structured text.
Inputs: [DOCUMENT], [MINDMAP TOOL]
Tasks:

1. Convert the hierarchical structure into the specific JSON or file structure [MINDMAP TOOL] expects.

2. Ensure nodes and relationships are properly nested.

3. Add basic styling (titles, hierarchy, colors if supported).
   Guardrails: Follow the tool’s format precisely; no extra explanations.
   Output: Return the raw JSON or file content for direct import.

🅲 Section C: Enhancement & Personalization

🎯 Objective

Make mind maps audience-aware, clear, and presentation-ready.

✍️ Prompt C1 — Simplify Language for Non-Experts

• Use/Objective: Rephrase content for lay audiences.

• Copy-me Prompt:

Role: You are a communication strategist translating business jargon for a general audience.
Assumptions: The document is complex, but the audience ([AUDIENCE]) has limited domain expertise.
Inputs: [DOCUMENT], [TONE], [LANGUAGE]
Tasks:

1. Simplify complex terms and concepts.

2. Rewrite hierarchy node labels using plain language.

3. Preserve accuracy but increase accessibility.

4. Prepare the content for use in a mind map.
   Guardrails: No dumbing down of critical meaning; no jargon.
   Output: Simplified bullet hierarchy.

🧭 Prompt C2 — Highlight Critical Paths & Dependencies

• Use/Objective: Visually emphasize key decision points or dependencies in the map.

• Copy-me Prompt:

Role: You are a business systems thinker and visualization designer.
Assumptions: The goal is to help [AUDIENCE] quickly see critical paths, dependencies, and bottlenecks within the mind map structure.
Inputs: [DOCUMENT]
Tasks:

1. Identify decision points, dependencies, and bottlenecks.

2. Suggest how to visually highlight these in the mind map (e.g., colors, icons, labels).

3. Return an annotated hierarchy or mind map code with visual markers.
   Guardrails: Ensure suggestions are tool-agnostic and clear.
   Output: Annotated hierarchy or updated mind map code.

🅳 Section D: Specialized Use Cases

🎯 Objective

Apply mind mapping to common business document scenarios for high-ROI workflows.

📑 Prompt D1 — Mind Map a Business Plan

• Use/Objective: Turn a business plan into a mind map.

• Copy-me Prompt:

Role: You are a startup strategist and business planning expert.
Assumptions: The input is a standard business plan document for [AUDIENCE].
Inputs: [DOCUMENT]
Tasks:

1. Identify core sections: Executive Summary, Problem, Solution, Market, Business Model, Traction, Team, Financials.

2. Build a mind map structure around these pillars.

3. Nest subpoints accordingly.
   Guardrails: Preserve logical flow and investor-friendly language.
   Output: Bullet hierarchy or mind map code.

📊 Prompt D2 — Policy Document to Mind Map

• Use/Objective: Transform long policy documents into quick visual navigators.

• Copy-me Prompt:

**Role:** You are a policy analyst and clarity architect.
**Assumptions:** The policy document is dense, legalistic, and needs to be made easily navigable for internal teams.
**Inputs:** [DOCUMENT], [AUDIENCE]
**Tasks:**
1. Break down the policy into major categories and clauses.
2. Create a clear, navigable mind map hierarchy.
3. Mark compliance-critical nodes distinctly.
**Guardrails:** Do not reinterpret legal meaning; maintain fidelity.
**Output:** Annotated hierarchy or mind map code.

🏁 Quality Bar — Every Output Must Meet

✅ Accurate representation of source content
✅ Clear hierarchy and labeling
✅ Mind map code is valid, clean, and paste-ready
✅ Language matches [AUDIENCE] and [TONE]
✅ No hallucinations or fabricated data
✅ Output can be directly visualized or imported without extra cleanup

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